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VENUE RENTAL

Kino Sports Complex Venue Rental

CUSTOMER REGISTRATION FORM

All Customers must have a valid Customer Registration Form on file before renting a resource. This information will be used to establish a Customer Account so when you reserve a field/facility at the Complex we will have the required information on file to expedite the rental.

Customer Registration Form


FIELD AND BATTING CAGE RENTAL RESERVATION FORM

(Example: field rentals, batting cages rentals, sports tournaments, league play and practices) Reservations

If your team or league would like to reserve fields or batting cages at the Complex, please complete the Field and Batting Cage Rental Reservation Form.

Field and Batting Cage Rental Reservation Form

Please be sure to read the rental guidelines explaining our requirements and deadlines for reservations.


Venue Rental Batting Cages

 

 

SPECIAL EVENT RENTAL RESERVATION FORM

(Example: Concerts, Community Events, Trade Shows, Company Parties)

Special Events Special Events

Any group that requests resources for large scale events, concerts, or community functions will need to complete an agreement. Upon completion of the agreement (per County Attorney), the customer will be required to pay a 25% non-refundable deposit for the event with the balance due ten days from the completion of the event.

 

Special Event Rental Reservation Form

Rental Reservation Guidelines - printable PDF version
Please be sure to read the guidelines about how to submit your reservation and the deadline requirements.


RENTAL RESERVATION GUIDELINES

Guidelines For Submitting Rental Reservations

Pima County Stadium District manages Kino Sports Complex. The District allows use of the sports fields and facilities for public, private, and commercial use. Please view our policies section of the website for our comprehensive list of all policies set forth for using Kino Sports Complex.

All reservation requests shall be submitted by the Customer using the appropriate Rental Reservation Form located at the bottom of this page. When the reservation request is submitted online, the Customer will
receive a message validating the submission of the reservation request.

Submission Deadline

NO LESS THAN TWENTY (20) BUSINESS DAYS PRIOR TO THE FIRST DATE OF USE. If you plan to include food and/or beverage services during the event, your submission date is NO LESS THAN thirty (30) BUSINESS DAYS PRIOR TO THE FIRST DATE OF USE the Customer shall submit all of the following documents:

1. A valid and complete Certificate of insurance (COI) appropriate to the event.

2. A fully completed Customer Registration Form - to establish an account for you/your organization so we
will have the required information and paperwork on file to expedite your request for use.

3. A final and complete Event schedule of the requested resources and services must be provided including
dates and times for set-up and break-down of the event.

In no case shall the District be required to proceed with processing a Contract if the necessary information
is not provided by the Customer within the Submission Date time frame.

Signature Deadline

All Contracts must be signed NO LATER THAN TEN (10) BUSINESS DAYS PRIOR TO FIRST DATE OF USE.  Full payment is due when the Customer signs the Contract.  Your reservation is complete only after full payment is received and the Contract and/or Amendment is signed.  

IF A CUSTOMER FAILS TO MEET THE SUBMISSION DATE REQUIREMENTS OR THE SIGNATURE DATE REQUIREMENT THIS SHALL RESULT IN IMMEDIATE CANCELLATION OF THE EVENT BY THE DISTRICT. 

Contract Modifications 

The District will prepare the Contract according to the information submitted. Further modifications will not be accepted to allow the District time to meet the required deadline for contract completion.

If the Customer requests Contract modifications after signing the Contract a separate Contract Amendment will be required to cover the requested modifications. 

All Contract modification requests shall be submitted via the website no less than five (5) business days prior to date of modification to allow time for processing of Amendment.

All Contract Amendments must be signed by the Customer and all additional fees for resources and/or services must be paid in full at signing and prior to use.   Each Contract Amendment includes a $50 processing fee. (Annual Contracts are exempt).

Rental Reservation Guidelines - printable PDF version